Supervisors play an important role in mentoring our student employees at Fresno State. This page is intended to serve supervisors as a central location for resources and helpful tips for your student employee(s).
Steps for Hiring Your Student Employee
1. Create a Job Description that gives a clear picture of what the student employee will be doing. Be sure to include the learning outcomes and career readiness skills they are gaining by doing the job. Included are tips for writing a good job description.
* Fresno State is committed to nondiscrimination and non-harassment in accordance with Federal, State, and CSU Policy. For more information and assistance contact The Human Resources Office at 559.278.2032*
2. Post your job description on HireFresnoState. First-time users will need to set up a profile in HireFresnoState. Remember that HireFresnoState is NOT linked to Peoplesoft, so you will always be required to use your full email address when logging in i.e. @csufresno.edu/mail.fresnostate.edu, and the password used when created your profile will never change.
3. Determine ahead of time what you are looking for when hiring your student employee. This will be very helpful when developing your interview questions. Here are some sample questions and helpful tips depending on what you want to know.
4. Once you have selected who you wish to hire, you will need to hire your student employee in Peoplesoft at least 1 week prior to their start date. Once they are hired in Peoplesoft, the Student Employee will receive an email from Human Resources asking them to bring in the appropriate documents and to fill out the necessary paperwork. This must be done no later than 3 days prior to their start date.
*As a courtesy to those applicants who were not selected, you are strongly encouraged to send them an email thanking them for their interest in your position and encourage them to continue applying for other campus positions.
Onboarding Process for New Hires
Appropriate training for your new student employee is crucial to starting them off with a solid foundation to be successful. Be sure to set expectations such as dress code, punctuality, professionalism, personal cellphone usage, as well as office phone and in-person etiquette. (See Customer Service Skills Training Resource). Create a training manual, if one does not exist, and have the student employee add to it as they come across situations or scenarios.
Additionally, as part of the onboarding process student employees will receive email notifications when they are hired in the system to complete the following mandated training through CSULearn.
- Onboarding Training Introduction
- Sexual Misconduct Training
- CSU Discrimination Harassment and Prevention Training
- Data Security/FERPA Training
Student Employee Appreciation Week Ideas
- Buy their favorite coffee drink
- Bring them lunch
- Throw a pizza party
- Take them out to lunch
- Put together a goodie bag of their favorite things
- Buy their favorite candybar or treat along with a message
- Decorate their desk
- Buy a gift card to Starbucks, Kennel Bookstore, etc.
- Celebrate all week – do a theme a day
- Give them a Thank You card
- Recognize them in your weekly staff meeting
- Student Employee Appreciation Printables
- We Appreciate You Because… Printables
- You’re a Rock Star Certificate
- Certificate of Appreciation
Helpful Forms and Links
On-Campus Student Employment Application
A form for students to apply for on-campus jobs, including personal details, work experience, and availability.
Helpful Tips When Creating Interview Questions
Best practices for crafting clear, open-ended questions that assess candidates’ skills, experiences, and cultural fit.
Student Employee Performance Evaluation
A tool for assessing student employees’ job performance, providing feedback on skills, attitude, and work ethic.
Student Employment Confidentiality Agreement
The Fresno State confidentiality agreement between student employees and employers.
Student Supervisor/Timekeeper Handbook
The official informational handbook for student supervisors and timekeepers detailing university mission, new-hire/re-hire processes, relevant student employee policies, expectations, and Fresno State codes of conduct
The Supervisor/Timekeeper FAQs provide answers to common questions regarding timekeeping, payroll processes, and managing employee attendance and hours.
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